Job Description
Job scope:
To manage, develop and implement efficient process’s to ensure on time & complete order delivery to every customer, while effectively monitoring the company’s Inventory Control in the main warehouse.
Reports to Commercial Director(s)
1 Coordinate transportation of products and manage the timely flow of customer’s
orders.
- Leading & managing the organization of the ALL movement of merchandise to and from
the facilities (customers and internal stores) accurately efficiency and on time every
time.
- Example Tobacco & Spirts going to the same customer but from different warehouses!
- Example POS and Liquor going to Princess Promenade
- Ensures on time delivery of orders as per route as the companies policies
- Example : Next Day Delivery, in full
- Coordinate with Dispatch to ensure prompt delivery as per the company policy.
- Provide real time information whether it be in logistical movements or delivery status.
- Correct and late delivery problems.
- Coordinate internal movement of goods between warehouses in order to ensure prompt
and complete customer deliveries.
- Review and approve the delivery truck loading and dispatch organized by Asst
- Warehouse Manage to ensure full delivery trucks, efficient routing and coordination
between warehouses.
- Controlling the flow of inventory from: The point after orders/transfers are entered into
system to the point that fulfillment paperwork is finalized and corrected.
2 Manage the Inventory control following instructions and procedures
- Run a series of inventory reports on daily, weekly, and monthly basis and perform detailed analysis of item
- Ensure proper organization of goods (not all goods in all warehouses) and to ensure with the warehouse managers that the goods are easily accessible for daily/weekly counts.
- Ensure that the receipts of local suppliers are promptly processed with Account payable.
- Assist in daily counts and making sure the information is accurate.
- Ensure that the overall quantities are correctly shown in each warehouse
- Develop accurate & consistent enhancements to the inventory reporting structure.
- Ensure that all invoices are processed promptly
- Report discrepancies to Commercial Director
- Perform in a manner consistent with company Vision, Mission Statement and Operating Principles
3 Manage the RTV/RTC (Return to Vendor/return from Customer) process
- Includes item documentation - tracking, adjusting and ensure credit are promptly processed- - Ensuring that all RTV are approved from management prior to drivers being forced to collect the goods.
- Ensure wine department complies with the same rules
- Ensure that the receipts of local suppliers are promptly processed with Account payable.
- Ensure all credit notes are done on a daily basis.
4 Participate in meeting company goals and objectives
- Cooperate when other tasks are asked in order to reach company goals and activities
- Be a team player
- Agree to attend training sessions and use the obtained knowledge in the local market
- Ensure the highest levels of customer service and internal communication are attained
Note: The Sales Analyst will be the backup of this position in case of absence or vacation.
*Critical Importance
Skills Required
- University or Bachelor’s degree in Commerce
- Preferable with 1-2 years sales administration experience
- Flexible, diligent, responsible, positive, sociable and cheerful
- Good interpersonal and communication skills
- Good team player
- Fluent in written and spoken English and preferably French
- Computer literate