Job Description
POSITION SUMMARY:
The Accounts Clerk while having specific accounting functions such as warranty reconciliations, also acts as a backup to the cashiers during high volume periods.
DUTIES AND RESPONSIBILITIES:
1. Main Duties (as backup Cashier): -
- Timely closure of parts invoices and repair orders including sign off Operational management of the cashiers
Accurate and timely posting of receipts/payments to different companies and systems, including M21 & CDK. These include payment through cash, cheques and cards.
Petty cash handling
Daily cash balances preparation
Escalation of cash compliance issues to the CFO/Assistant Accountant/Head Cashier. Booking of receivables such as staff and insurances.
Master Data maintenance such as creation of accounts, and preparation of credit applications.
2. Main Duties (as Accounts Clerk): -
Produce timely and accurate warranty reconciliations, and highlighting to the Accountant/Assistant Accountant any issues encountered. Handling of the Purchase Order process.
Cashier Knowledge:
The employee must have or seek to have proficient knowledge in the following areas:
- All Operating Systems used by the Company (now and in future) included but not limited to CDK & M21.
- Microsoft Office with expertise in Excel in particular.
"Position descriptions are not intended, and should not be construed, to be all-inclusive lists of all responsibilities, skills, efforts, or working conditions associated with a job. While this position description is intended to be an accurate reflection of the job requirements, Management reserves the right (within confines of position) to modify, add or remove duties from particular jobs and to assign other duties as necessary."
Skills Required
• A cohesive ability at interpersonal and communication skills, both verbally and written. Ability to understand new issues quickly and make wise decisions.
• Ability to inspire confidence and create trust.
• Ability to work under pressure, plan personal workload effectively and delegate. Professional appearance and demeanor.
• Ability to handle sensitive and confidential information.
• Self-starter, able to work under pressure, coordinate daily operations, meet established deadlines.
• Must be able to engage with staff at all levels of the organization and exercise sound judgement.
• Works regularly with information requiring utmost discretion and integrity.
• Provides employees with candid and regular feedback.
• Develops new skills and modifies behaviors based on feedback.
• Inspires employees to develop themselves.
• High level of personal integrity.